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MINUTES OF
THE PINE BROOK HILLS HOMEOWNERS ASSOCIATION
BOARD OF
DIRECTORS
Board Members Present:
Alex Baris
Pam Creswell
Tim Triggs
Board Members Absent:
Eleanor Patten
Al Gerrish
Also Present:
The quarterly meeting of the PBH Homeowners Association
Board was called to order by Pam Creswell, President, at 7:10 p.m. on
September 6, 2005, in the Community Center.
Minutes: Alex Baris moved that the minutes of
June 17, 2005, be approved. Tim Triggs seconded the motion, which passed
unanimously.
- Treasurer’s Report: Alex Baris reported that
a few additional dues were received based on the announcement at the last
HOA meeting. Alex indicated that the notification letters were sent out
last week to residents who have not yet contributed. (It should be noted
that the mitigation grant through the CSFS has received official approval
for $22,000 in government funds to match $22,000 in HOA funds, over a
two-year period.)
- Old Business:
- Insurance: Based on the HOA’s position of
high vulnerability for liability suits, Joyce Colson is strongly
recommending that liability insurance be purchased. Pam has been
receiving quotations from various sources. Alex Baris moved to authorize
Pam to purchase appropriate insurance at a rate not to exceed $200 per
month. Tim Triggs seconded the motion, which passed unanimously.
- Recreational Use of the Reservoir: Bob DeHass
has indicated that his best guess is that the steepness of shoreline will
make public access unfeasible. The issue will be re-examined when
reservoir construction is complete.
- Use of the Community Center: Bob DeHass is
coordinating use, and has a system in place whereby he programs the
combination lock with temporary codes allowing access on the proper days
for those renting/using the space.
- October Program: It was suggested that the
HOA general membership meeting of October 26 be held as scheduled, but at
Pam’s home due to dam construction issues. The program would simply
consist of a potluck followed by the business meeting. No
informational/entertainment program would be presented.
- New Business:
- ARC and Landscaping Issues: Due to an issue
brought forward to the ARC by a resident concerning the planting of trees
that could potentially block views in the future, Ken Larkin is asking for
direction from the Board. It was decided that if a homeowner raises a
complaint about new tree placement, ARC would be willing to act a
negotiator between the two parties. Pam has agreed to act as the
negotiator for the current complaint. It was noted by Ken that this is
the first time that such an issue has come up, in the eight years of his
participation on ARC.
- Committee Chair Responsibilities: Param will
e-mail the Pine brook Press responsibility description to Pam. The Fire
Department Liaison position needs re-definition. The Wildlife Committee
Chair needs to be re-defined as a “Widlife Contact Person”. The Social
Chair Position would include coordination of joint events with Boulder
Heights for children’s Holoween and Christmas parties, as well as set up
work for HOA meeting/potluck events. Pam has volunteered to host (three
per year) Newcomer events at her home. Following the informational
portion, the events would incorporate a low cost social event open to all
PBH residents so that the newcomers could meet more neighbors.
- Mountain Expressions: The dam construction
cannot guarantee use of the community center when needed for this event.
One alternative plan discussed would be to hold an event on December 2,
incorporating a Mountain Expression silent auction along with a holiday
party at Pam’s house.
As there was no other business, the meeting was
adjourned at 8:30 p.m.
Respectfully submitted,
Tim Triggs for Eleanor
Patten |
