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PINE BROOK
HILLS HOMEOWNERS ASSOCIATION
BOARD OF
DIRECTORS’ MEETING
SEPTEMBER
14, 2011
On September 14th, the Pine Brook Hills
Board of Directors met at the home of President Bill Alexander. The meeting
was called to order by the President at 7:00 pm. Members in attendance
included Treasurer Terry O’Brien and Secretary Tom Mann. A quorum of
directors was present. Also in attendance were Neil Patel, chair of the
Architectural Review Committee and resident Allen Saville.
Motion to Approve Board of Directors Minutes of
June 7, 2011
A motion was made, seconded and unanimously approved by
the directors present.
General Membership Meeting of October 25th
Bill informed those present that October 25th
will be the date of the next general membership meeting of the Association.
Except for presenting a slate of candidates for HOA officers for the next
two year term beginning January of 2012, the agenda has yet to be
determined.
Updates on Miscellaneous Pending Issues
Bill provided an update on various matters related to
the Association.
Treasurer’s Report
Terry O’Brien distributed a handout outlining the
financial condition of the HOA. As of the 14th of September,
there are $600 in checks to be deposited into the Association’s account.
The balance in the checking account totals $23,705.68. The total in the
flex savings account, according to the bank’s records, is $35,575.73.
Therefore the total in cash and reserve as of the 14th of
September is $59,281.41.
Roads Committee Report
The President provided an update on the status of the
PBH roads maintenance issue. No survey for distribution to homeowners has
yet been prepared.
It was reported that Pine Brook Hills contains
approximately 12% of county roads but only 4% of the county’s lots. The
cost per homeowner annually to maintain the subdivision’s roads would be
$301 if residents elected to create a local improvement district (LID).
This commitment would extend for 20 years. The cost to bond this amount
would essentially double the cost. It was felt that homeowners would likely
not approve this method of financing.
The cost to each homeowner, should the residents elect
to employ a public improvement district (PID), is unknown, but would be
predicated upon the assessed valuation of each parcel within the
subdivision. Annual contributions by residents would continue without end
for road maintenance.
Considerable discussion among those present followed
concerning the above options.
Beetle Advisory Team (BAT) Report
The BAT has replaced the Beetlebusters and Suzanne
Adams has been replaced by Jo Davies.
Monument Sign Committee
Chair Tom Mann thanked Allen Saville for his assistance
with the design of the monument sign scheduled for construction on lower
Linden Avenue. Alan displayed various design schemes to those present,
noting changes that may be required to construct this sign.
Following considerable discussion, those in attendance
concluded that assistance from two residents/general contractors may be
appropriate before moving ahead. Tom was asked to speak with Vice President
Dave Davies who has relationships with GCs Ken Larkin and Kirk Hendricks.
These residents can hopefully provide construction guidance as well as
assist with requisite approvals from Boulder County.
Motion to Adjourn
A motion to adjourn was made, seconded and approved at
8:45 pm.
Respectfully submitted,
Tom Mann
Secretary
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