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PINE BROOK HILLS HOMEOWNERS’ ASSOCIATION
GENERAL MEETING
WEDNESDAY, JANUARY 27, 2010
The
Wednesday, January 27, 2010 general membership meeting of the Pine Brook
Hills Homeowners’ Association was held at the Community Center, Station One.
The meeting was called to order by Bill Alexander, President, at 7:00 pm
following a potluck and a presentation by PBH resident Brad Schildt about
hut-to-hut skiing in Colorado. Board members present, in addition to Mr.
Alexander, were Pam Creswell (Treasurer), Tom Mann (Secretary) and Mark
Menagh (Member-at-Large). There were approximately 40 members of the
Association present as well.
Presentation
Addressing the Paving of Subdivision Roads:
George Gerstle, Boulder County Transportation Director, gave a presentation
on why Boulder County does not collect enough taxes earmarked to roads to
perform major repaving of subdivision roads in the county – including Pine
Brook Hills. He mentioned that the Boulder County cities including
Longmont, Boulder, Lafayette, and Erie fund their own road repaving and that
those cities contain the vast majority of residents in the county. George
explained that this is one reason Boulder County property taxes are lower
than those in Boulder County cities – because full funding of major
subdivision road repairs isn’t included in Boulder County’s taxes. The
Boulder County subdivisions outside these cities have a much smaller
population and have been receiving paved road services including snow
removal and patching far beyond the percentage of collected taxes that
Boulder County allocates for roads.
A
subdivision paving workgroup has been established to recommend solutions to
the county commissioners. Their solutions include establishing, for paved
road subdivisions, local improvement districts with a duration of five
years. In the case of PBH, each lot owner would be assessed an annual fee
of $200. in additional taxes for minimal repairs. The cost to repair
completely all paved roads would probably approximate $400. per year per lot
over the five year term. These monies would not fund road repairs required
for the future.
This
taxation can be instituted by Boulder County Commissioners without a vote of
county taxpayers. To fund ongoing future repairs, another recommendation
would need to be placed on the ballot. If approved by the voters, this
would add additional taxes to all PBH residents.
A Pine Brook Hills Roads
Committee was established to investigate this
further and report
back to the HOA with their suggestions. The committee is chaired by Cindy
Lindsay and her husband Steve Sheafor. Please
contact them if
you wish to be part of the committee.
Minutes
from the November 3, 2009 HOA General Membership Meeting:
A motion to accept the
minutes as presented was made, seconded and approved.
Introduction
of the New Board of Directors:
President Bill Alexander
thanked the outgoing board of directors for their work during the past two
years and introduced the incoming board, including the vice president (Dave
Davies), treasurer (Pam Creswell), secretary (Tom Mann) and member-at-large
(Mark Menagh).
Incoming
Treasurer’s Report:
Treasurer Pam Creswell
distributed copies of the 2009 Expenditures and 2010 Proposed Budget to
those present. In summary, total receipts for 2009 were $33,447 with
actual expenses through December showing $21,666. Proposed revenue for 2010
is $33,150 with expenditures anticipated to be $42,130. The shortfall
expected in 2010 will be covered by the surplus of approximately $11,781 in
2009. A motion was made and seconded to accept the 2010 Proposed Budget as
presented. It was approved by the general membership by a unanimous vote.
Water
District Report:
Water District Manager
Bob deHaas presented a report which included a discussion of the increase in
the water rates for the district for 2010 and an explanation on multiple
water main breaks during the winter months, 2009 through 2010. Bob also
mentioned that elections to the Water board are scheduled for 2010 and to
contact him if a resident wants to consider running for the board.
Introduction
of New Neighbors:
4 new residents
introduced themselves to everyone at the meeting.
Boulder
Mountain Fire Protection District Report:
On behalf of Fire
District chair John Benson who was absent for the meeting, board member Jim
Eyster updated membership on happenings within the fire district. Jim
indicated that the district recently acquired a new fire truck to supplement
its existing equipment. Kathy Eyster talked
about the various
funding efforts of the Fire Auxiliary including the upcoming garage sale
in the spring/early summer this year. Jim also mentioned there are elections
to the fire board that includes a district in PBH and to contact fire chief
John Benson if a resident wants to consider running for the board.
Beetlebuster
Report:
Chair Suzanne Adams extended an invitation to those present to join the
beetlebusters, indicating that much has been accomplished with much work
left to do to prevent an outbreak of
beetles in
2010. Beetles appear to be transitioning from lodgepole pines to
ponderosas, as found in the Pine Brook area. Suzanne indicated there will
be more beetlebusting
training in the
spring. She is always looking for
new volunteers and
invited interested persons to contact her.
Pine
Brook Hills Director Committee Report:
Suzanne Adams, reporting on behalf of chair Bert Johansen, reported that the
updated directory would be published and distributed in several weeks.
Social
Committee Report:
Chair Pam Creswell
reminded those in attendance of the Mardi Gras social scheduled for February
20th
at her home in lower Pine Brook. Those attending should bring an appetizer
to share.
By-Laws and Covenants
Advisory Committee Report:
Committee chair Bill Alexander summarized the existing by-laws and detailed
the revisions which are being recommended to association members. The
changes include (1) redefining the definition of active members, (2)
active members ability to vote by proxy, (3) the method by which board
members can be removed from office, (4) how active members can petition to
change the by-laws, and (5) a vote of the active membership will be
required to accept or modify the annual budget. Bill added that the
association attorney has reviewed and modified the changes. A motion was
made and seconded to approve the changes to the by-laws as presented. It
was approved by the general membership by a unanimous vote.
Covenants
Ratification Survey:
Bill Alexander provided
an update on the existing, and often conflicting, covenants currently in
place. He then detailed the committee-recommended changes to the covenants
and outlined the process for achieving ratification. He explained that no
action was required now, however based upon two independent surveys of the
membership, an overwhelming majority of the respondents favored
ratification.
In brief, changes to the
covenants include (1) unifying all 7 conflicting versions into a single
uniform set, (2) ensuring lot owners are not unreasonably restricted, and
(3) adding effective enforcement powers.
Bill
then explained the subsequent steps for ratification, which will take 2-3
months.
Adjournment:
a motion to
adjourn was made, seconded and approved
at 9:15 pm.
Respectfully submitted,
Tom Mann, Secretary |
