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PINE BROOK HILLS HOMEOWNERS’ ASSOCIATION
BOARD OF DIRECTORS MEETING
JUNE 7, 2011
On Tuesday
evening, June 7th, the Pine Brook Hills Board of Directors met at
the Pine Brook Hills Community Center. The meeting was called to order by
the president. Members in attendance included Bill Alexander (president),
Dave Davies (vice president), Pam Creswell (treasurer), Tom Mann
(secretary), and Suzanne Adams (member at large).
Also in
attendance were Nick Patel, Jo Davies, and Terry O’Brien.
Call to
Order
The meeting was
called to order by the president at 7:00 pm.
Approval of
Previous Meeting Minutes, March 1, 2011
Meeting minutes
were reviewed and a motion to accept the minutes as presented was offered,
seconded and passed unanimously by the directors.
Treasurer’s
Report
Pam Creswell
distributed a spreadsheet reflecting financials for the year to date.
Through June 6th, receipts totaled $17,505, expenditures showed
$3,785 and net income of $13,720. The 2011 budget indicates income of
$33,100, expenses of $36,660 and a net loss at end-of-year of $3,560. The
Association is holding a total of $65,004.46 in various savings accounts as
of April 18th.
Acting
treasurer Pam Creswell has elected to step down and a motion was made,
seconded and passed unanimously to accept Terry O’Brien as the treasurer
through the term ending December 31, 2011. Those present thanked Pam for
her hard work as treasurer.
Discussion
Concerning Candidates for the Board of Directors, 2013-2013
Bill Alexander
summarized the status of a potential slate for the Board for the coming two
years. There appears to be interest from the following people: Terry
O’Brien as treasurer, Neil Patel as vice president, and Tom Mann as
secretary. David Hummer volunteered to be the nominating committee to
interview/recommend all candidates.
Architectural
Review Committee
Chairperson
Neil Patel reviewed several routine issues involving this committee. Bill
Alexander provided an historical perspective on the Strahn issue and
suggested a plan/policy be created to affect compliance with HOA
guidelines.
Two new
members have expressed interest in serving on the ARC: Jim Eyster and Rob
Gordon. A motion to approve the two as new members was offered, seconded
and passed unanimously.
Future members
to the committee are Barry Aaron and Peter King-Smith.
HOA Summer
Meetings
Pam Creswell
will continue to serve on the social committee.
It was
suggested that the third week in August would be the appropriate time for
the PBH social event.
Parking Lot
Paving
Bill Alexander
reported that a total of over $12,000 has been raised for the paving of the
parking fields surrounding the fire house/community center. It was
suggested that major contributor Param Singh be sent a note of thanks from
the Board for his very generous contribution.
Roads
Committee
Bill Alexander
indicated that HOA representatives will meet with Boulder County officials
this week to discuss the funding of road repair in the PBH subdivision. He
outlined several options that may be available to residents, all requiring
financial participation over fifteen years. General conversation followed.
He and others on this committee will report to the Board at a later time.
Beetlebusters
Committee with Fire Mitigation Comments
Jo Davies
reported that all but 10 requests for inspections have been completed.
Approximately 102 trees have been found to be infested.
Bill Alexander
added that some of the unspent $15,000 in the 2011 fire mitigation budget
will be used for fire mitigation in specific areas of the subdivision.
County maps and various electronic devices will be utilized to identify
troublesome stands of trees that require mitigation and which, to date, have
not been pinpointed.
Bill Alexander
presented a proposed beetle and fire mitigation policy statement (“HOA
Beetle and Fire Mitigation Policy – May 10, 2011”) which outlines the HOA
stance on the mitigation of trees in the subdivision and the costs thereof.
Following discussion by the board members present a motion was made,
seconded and passed unanimously to adopt the policy statement, which will be
included on the HOA’s website.
Additional
discussion followed concerning resident Caren Paul’s request for matching
funds to mitigate trees on Pine Needle Road. This matter was taken under
advisement.
HOA Sign
There was a
short discussion concerning the merits of retaining the existing HOA “deer”
sign versus proceeding with the fabrication of a new sign as previously
authorized. It was determined that the Board wishes to have the new sign
constructed and hopefully a location for the deer sign could be found.
Adjournment
A motion to
adjourn was made, seconded and passed unanimously at 8:30 pm.
Respectfully
submitted,
Tom Mann
Secretary |
